{"id":6601,"date":"2016-09-20T17:01:56","date_gmt":"2016-09-20T17:01:56","guid":{"rendered":"https:\/\/multiacademstg.wpengine.com\/20000academy\/?p=6601"},"modified":"2025-03-07T14:39:31","modified_gmt":"2025-03-07T14:39:31","slug":"what-is-the-job-of-the-service-desk-manager","status":"publish","type":"post","link":"https:\/\/advisera.com\/20000academy\/blog\/2016\/09\/20\/what-is-the-job-of-the-service-desk-manager\/","title":{"rendered":"What is the job of the Service Desk Manager?"},"content":{"rendered":"<p>If you think about jobs in IT, many of you would think about technical, routine tasks and spending time in front of various terminals. Well, for many of the jobs \u2013 this interpretation could be right. But, there is one job that I would take out from the bunch of \u201ctypical\u201d IT jobs \u2013 the job of a Service Desk Manager.<\/p>\n<p><a href=\"https:\/\/advisera.com\/20000academy\/what-is-itil\/\" target=\"_blank\" rel=\"noopener noreferrer\">ITIL<\/a>, contrary to <a href=\"https:\/\/advisera.com\/20000academy\/what-is-iso-20000\/\" target=\"_blank\" rel=\"noopener noreferrer\">ISO 20000<\/a>, puts significant importance on the Service Desk, and its efficiency and competence. Namely, the Service Desk is on the \u201cfrontline\u201d towards users. That means that users don\u2019t see your perfect developer or best-in-class admin or some other expert. What they see is your Service Desk. That visibility puts significance on the Service Desk\u2019s efficiency and, therefore, its management. The Service Desk Manager is \u201cthe role.\u201d Let\u2019s see what the job of that person entails.<\/p>\n<h2>Working environment<\/h2>\n<p>To understand the Service Desk Manager\u2019s job responsibilities, let\u2019s first examine his workplace.\u00a0 As I already mentioned, the Service Desk is a user\u2019s first line of support. That\u2019s the place that they will call, or write to, when they are having difficulties with the services they are entitled to (faultlessly) use. That puts high emphasis and high visibility on the Service Desk.<\/p>\n<p>Since the Service Desk deal with incidents, it\u2019s part of the <a href=\"https:\/\/advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=resolution-and-fulfillment-processes&amp;doc=incident-record\" target=\"_blank\" rel=\"noopener\">Incident Management<\/a>\u00a0process and a trigger for some other processes like Problem Management or <a href=\"https:\/\/advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=service-design-build-and-transition-processes&amp;doc=request-for-change-and-change-record\" target=\"_blank\" rel=\"noopener\">Change Management<\/a>. Further on, the Service Level Manager will spend a lot of time taking care that <a href=\"https:\/\/advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=relationship-and-agreement-processes&#038;doc=service-level-agreement-sla-\" target=\"_blank\" rel=\"noopener\">Service Level Agreement (SLA)<\/a> requirements\u00a0are met, fulfilling Service Requests, etc. So, pretty multidisciplinary isn\u2019t it? So must be the Service Desk\u2019s manager.<br \/>\n<div id=\"middle-banner\" class=\"banner-shortcode\"><\/div><script>loadMiddleBanner();<\/script><br \/>\n<div id=\"side-banner-trigger\" class=\"banner-shortcode\"><\/div><\/p>\n<h2>Service Desk Manager \u2013 What does he do?<\/h2>\n<p>OK, let\u2019s be straight from the beginning \u2013 the Service Desk Manager\u2019s job is not technical. That\u2019s my first advice. I have faced some companies with technical guys leading the Service Desk \u2013 don\u2019t do that. The Service Desk Manager\u2019s job is different. Here are the main activity areas of the Service Desk Manager, which can give you an idea of what kind of person could be the Service Desk Manager:<\/p>\n<p><strong>Communication<\/strong> \u2013 it goes in several directions: inside his own team, towards other groups\/functions inside the IT Service Management (ITSM) team, towards Service Level Management (could also include Business Relationship Management), users or customers, and the IT Service Manager. Communication tools, communication skills and \u201csense for people\u201d are what a Service Desk Manager uses on a daily basis.<\/p>\n<p><strong>Managerial skills<\/strong> \u2013 read any of the management books and you\u2019ll find many details on what the Service Desk Manager needs. His job will include managing people and tasks, and taking care about timing of incident resolution as well as Service Desk employees\u2019 working hours, etc. There are a lot of opportunities to excel in management and organization.<\/p>\n<p><strong>Time effectiveness<\/strong> \u2013 having an efficient Service Desk means fighting with time. Of course, here I\u2019m referring to incident resolution time. Most of the time incident resolution time is defined in the <a href=\"https:\/\/advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=relationship-and-agreement-processes&#038;doc=service-level-agreement-sla-\" target=\"_blank\" rel=\"noopener\">SLA<\/a>. The SLA means a contractual obligation with negative consequences if requirements are not fulfilled. So, the Service Desk Manager has pressure to keep SLA requirements.<\/p>\n<p><strong>Customer orientation<\/strong> \u2013 this is maybe one of the hardest requirements for the Service Desk role. As always in business, here it is also valid that \u201cthe customer is king.\u201d Maybe they (customers) are not right or require something that they are not entitled to. But, remember, all (from all IT) they see is the Service Desk, and it is according to them that they will judge your organization. So, sometimes the Service Desk needs to go \u201calong the line\u201d just to make the customer happy. Sticking strictly to the written word (in the <a href=\"https:\/\/advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=relationship-and-agreement-processes&#038;doc=service-level-agreement-sla-\" target=\"_blank\" rel=\"noopener\">SLA<\/a>), sometimes is counterproductive.<\/p>\n<h2>Service Desk Manager \u2013 Your \u201cMr. Everything\u201d<\/h2>\n<p>As you can see, most of the Service Desk Manager\u2019s characteristics, i.e., competences are not technical or service related. Yes, the Service Desk Manager has to know the services that the Service Desk is supporting, but that knowledge doesn\u2019t need to go into detail. When I say he has no technical competences, that does not mean he has no knowledge about technology at all. It simply means that it\u2019s more important is to be a good manager, quick in thinking (and bringing decisions) and agile.<\/p>\n<p>Being efficient in supporting live services, communicating (nicely and efficiently) with customers and other IT teams in order to provide best-in-class services means that the Service Desk Manager can highly influence customers\u2019 satisfaction. And that\u2019s not unimportant. Happy customer will pay their bills. OK, maybe unhappy customers will pay their bills too, but certainly not for long. And, who wants that?<\/p>\n<p><em>To implement ISO 20000 easily and efficiently, use our<\/em> <a href=\"https:\/\/advisera.com\/20000academy\/iso-20000-documentation-toolkit\/\" target=\"_blank\" rel=\"noopener\">ISO 20000 Documentation Toolkit<\/a> <em>that provides step-by-step guidance for full ISO 20000 compliance.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you think about jobs in IT, many of you would think about technical, routine tasks and spending time in front of various terminals. Well, for many of the jobs \u2013 this interpretation could be right. But, there is one job that I would take out from the bunch of \u201ctypical\u201d IT jobs \u2013 the &#8230;<\/p>\n","protected":false},"author":32,"featured_media":17326,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[391,404,400,416,344,447,360],"class_list":["post-6601","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-change","tag-customer","tag-implementation","tag-incident","tag-itil","tag-problem","tag-service-desk"],"acf":[],"_links":{"self":[{"href":"https:\/\/advisera.com\/20000academy\/wp-json\/wp\/v2\/posts\/6601","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/advisera.com\/20000academy\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/advisera.com\/20000academy\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/advisera.com\/20000academy\/wp-json\/wp\/v2\/users\/32"}],"replies":[{"embeddable":true,"href":"https:\/\/advisera.com\/20000academy\/wp-json\/wp\/v2\/comments?post=6601"}],"version-history":[{"count":3,"href":"https:\/\/advisera.com\/20000academy\/wp-json\/wp\/v2\/posts\/6601\/revisions"}],"predecessor-version":[{"id":18200,"href":"https:\/\/advisera.com\/20000academy\/wp-json\/wp\/v2\/posts\/6601\/revisions\/18200"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/advisera.com\/20000academy\/wp-json\/wp\/v2\/media\/17326"}],"wp:attachment":[{"href":"https:\/\/advisera.com\/20000academy\/wp-json\/wp\/v2\/media?parent=6601"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/advisera.com\/20000academy\/wp-json\/wp\/v2\/categories?post=6601"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/advisera.com\/20000academy\/wp-json\/wp\/v2\/tags?post=6601"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}