Let’s face it, picking the right tool for your organization usually comes down to price and available features. If the tool is cheaper and offers plenty of nice-looking features and reports, it is quickly promoted as the top choice. Unfortunately, organizations rarely consider the time and resources they should invest while setting up and implementing the ISO software tool. Sometimes, those hidden setup and implementation costs exceed expectations and can turn the whole project sour.

In this article, we offer advice on how to pick an intuitive online software solution to help you with your ISO 9001, ISO 14001, or ISO 27001 implementation project.

Key elements of the intuitive ISO software

You might be surprised at how many organizations are seduced by fancy features, add-ons and mirages presented by the software companies through internal, predefined demo environments. But, when project managers try to fit that perfect demo session example into their own way of working, things can get very messy. To avoid that scenario, here are some hints about what you should look at before making that final choice. Your online ISO software should be:

  1. Accessible. Ok, we repeat this a lot, we know. But, we cannot over-emphasize the importance of constant accessibility and that having a set timeframe to do work inside office walls is something from the 20th century, not the 21st. Your team should be free to organize its time, around the clock, from anywhere.
  2. Centralized. Having multiple software tools to support necessary ISO project activities (managing tasks, documents and communication) will only frustrate your employees. They must piece together data from disparate sources, and lose precious time trying to understanding the project’s progress or their next assignments. Having all the important information for an ISO implementation project on only one platform is really important.
  3. User-Friendly. A user interface is like a joke: If you have to explain it, then it’s not good. Practice shows that the simplest, to-the-point solutions beat overly complex ERP solutions. You should look for a software tool which resonates well with your team and doesn’t require them to pause after each click while they figure out what they need to do next. A good interface should be welcoming, familiar and logical. So, make sure the software tool you select meets this requirement.
  4. Supportive. Tutorials, guides and demo videos are an excellent way to ensure strong acceptance of the software, and speed up the implementation process. Make sure the vendor you are considering has strong supporting documentation and a live support team you can count on.

If your top choice is meeting these requirements, then you are on the right track to making a choice your team is going to love.

Why you should consider Conformio in your search for intuitive ISO software

Conformio is an online ISO software solution created by the experts at Advisera Expert Solutions Ltd for everyone who needs a support tool to successfully implement ISO 9001, ISO 27001, and ISO 14001 projects.

This is why companies worldwide consider Conformio useful:

1) Constant accessibility, anytime, anywhere – As an online tool, Conformio provides easy access to project information for all relevant stakeholders, anytime, anywhere.

2) Centralized ISO management platform – On Conformio, everything related to an ISO project is in one place. Every team member can log in and access all relevant ISO documentation, communications, and tasks. This lets everyone easily contribute to the overall project progress.

What Kind of ISO Software will be the Easiest for Employees to Use? - Conformio

Figure 1 – Project view with quick access to project tasks, files and discussions on Conformio

3) Logical and friendly interface – Conformio provides a simple, streamlined user experience. It does this by leveraging familiar online software methods and features – we don’t try to re-invent the wheel. Instead, we utilize a standard user interface presentation to give you a smooth and easy working environment.

What Kind of ISO Software will be the Easiest for Employees to Use? - Conformio

Figure 2 – Example of the My Discussions interface on Conformio

4) Strong expert and technical support – Advisera Expert Solutions is renowned for its support. Conformio has step-by-step implementation guides for the ISO 9001, ISO 27001, and ISO 14001 standards. These guides are packed with instructions on what to do next, when to do it, and how to do it properly. Our technical support is on-call 24/7 and is highly responsive. This empowers you to keep working on what truly matters – your ISO implementation project. With that in mind, we have recorded educational videos, made with on-screen tutorials and built an entire step-by-step Help Center, just in case you need it.

What Kind of ISO Software will be the Easiest for Employees to Use? - Conformio

Figure 3 – View of step-by-step implementation project and available support on Conformio

5) Best value for money – Last, but not the least important, our prices are aligned to the needs of small and medium companies looking for an intuitive software solution to implement the ISO 9001, ISO 14001, and ISO 27001 standards using a DYI approach. There are no investments in hardware, training, or additional services. Everything is on Conformio.

At the end of the day, the software tool is just that – a tool. But, if it’s simple to understand, packed with the right features and accessible to all, there is a good chance that it will truly help you reach operational excellence, support results and, ultimately, justify the investment with a concrete return.

Technology gives us a much-needed edge to do more, and do it faster and better. So, why not try it? It’s free.

Click here to open a free account on Conformio – 5 users will get free, unlimited access to all software features, which are compliant with ISO 9001, ISO 14001, and ISO 27001.