Today, we are obsessed with our time spent on work and at home. Time has become our most valuable resource – whether we are working on a project, or choosing a coffee vendor, we are very careful about how we invest it. Naturally, the ability to save time for the stuff that really matters has become a top priority, especially if it is tied to implementation of projects. When put into the perspective of an ISO implementation project, time is everything. Why? Because ISO implementation projects are often approved late, lack clarity in priority, and are very complex to handle. So, every minute you waste trying to handle these challenges, reflects directly on the project’s deadline.

In this article, we will explore how traditional and online ISO management solutions are addressing the time-wasting challenges of ISO 9001, ISO 14001, and ISO 27001 implementation projects.

Where the time is lost in traditional ISO implementation

Soon after the project officially starts, it becomes apparent that emails, phone calls, and face-to-face meetings are not going to work. Reality shows that the old ways to organize people, while trying to understand the next steps, deal with issues, and stay on top of an increasing number of tasks is costing a lot of time – which companies don’t have. The traditional way of handling complex ISO implementation projects can’t face these known time-wasting challenges:

  1. Co-developing a massive number of documents. Using email to develop documents is a nightmare. Time spent on searching inboxes for the fresh versions and chasing people to review and approve documents can drag on for days. That causes delays, which result in deadline breach.
  2. Keeping people in the loop. Trying to constantly keep everyone in the loop with face-to-face meetings, phone calls, and group emails puts a lot of stress on the project manager and results in time-consuming repetitive operations, which should be reduced to minimum. Little (or no) access to information results in missed steps and delays.
  3. Tracking and managing a lot of tasks. Using Excel and emails is hard to maintain, impossible to follow up, and a risky way to track and manage tasks. With no clear vision of the real time progress, issues can go unchecked and can escalate to big time-wasting resolutions.

The traditional way of managing ISO implementation has the inherent inability to effectively address these key time-wasting challenges, as it lacks easy access to information, the means to manage and maintain documents, and effective methods to track tasks. So, companies are turning to other options, technologies, and innovations to effectively lead and implement ISO projects.

How do online ISO tools help save time?

The very nature of online tools for ISO project implementation is their top advantage in saving time. Online tools are prized for their constant availability and accessibility. They are built for teams, fostering a collaborative spirit, effective communication, and coordination around relevant ISO project topics.

If you combine that with a smart document management system to handle documents, an easy-to-understand interface, and simple implementation, you then have a time-friendly environment where information is served with ISO context ready to be acted upon.

Here are three main reasons you should consider using ISO online tools:

  • Constant accessibility. Online tools are accessible anytime, anywhere. Easy access to project information means that the team can respond quickly to new documents, tasks, and messages. Quick turnaround brings smoother execution and fewer delays.
  • All ISO information in one place. Team members can log in anytime to access all relevant documents, communication, and tasks they need to do. No time lost searching for the right version, discussion, or instruction. No delays caused by miscommunication.
  • Open collaboration. With easy access to information, ISO online tools can have document, task, and communication management features to support and enhance your team’s collaboration and coordination activities. When a team can develop documents, track tasks, and communicate in one place, it eliminates time spent on emails, face-to-face meetings and calls.

These three reasons directly affect how you manage your project time and can bring drastic savings you can surely invest in other, higher priorities.

Saving time with Conformio

To improve our own way of operating and to reduce time waste to a minimum, we built our own online ISO management tool called Conformio. On it, we developed smart modules for projects, tasks, documents, and communication management to support our project activities and to drive our business forward.

In time, it became the central stage for all our projects and an incubator of all of the new products and services we are known for. We do that daily, by leveraging these advantages:

  • Smart document management system – helps us co-develop relevant documentation, track versions, and provide contextual discussion and approval in one place. We don’t waste time searching inboxes; we spent it by effectively contributing to the overall project progress.
How to save time using online ISO management tools - Conformio

Figure 1 – Managing documents on Conformio

  • One stage for all relevant information – enables quicker access to knowledge, while reducing duplication and time wasted piecing all the data together, and increasing our productiveness by keeping everyone in the loop.
How to save time using online ISO management tools - Conformio

Figure 2 – Relevant project discussion between project team members on Conformio

  • Productive task management system – tracking tasks in multiple parallel projects with clear accountability, progress status, relevant discussions, and documentation reduces repetitive actions and missed steps, and keeps all our actions streamlined to one goal – excellent execution.
How to save time using online ISO management tools - Conformio

Figure 3 – Adding and managing tasks on Conformio

With these three advantages, we achieved better operational organization, smoother project delivery, and faster speed to market.

When it comes to dealing with ISO project complexities, the traditional way simply doesn’t fit. As a remnant of the old business era, it simply lacks the means to foster collaboration and effectively reduce time waste. Online ISO tools, as an alternative, can reduce time waste by effectively bridging the gaps in ways traditional methods could not.

So, why not try it? It’s free.

Start saving money and open a free account at Conformio – you’ll have free access for 10 users to the unlimited features of the ISO management tool compliant with ISO 9001, ISO 14001, and ISO 27001.