Let’s imagine that you planned well for your ISO 9001, ISO 14001, or ISO 27001 implementation project. You have done your research and recognized the key role an ISO tool can have in dealing with the complexities of the upcoming ISO implementation project. You have an action plan, you’ve carefully selected a team, and now you want to convince your boss that having an online ISO tool is a justifiable investment.

In this article, we offer some advice on how you can present the right benefits to your top management and get the approval to acquire the online ISO tool you need.

Selecting the right ISO software

To effectively manage your ISO project, you need to select a tool that can address all the ISO project management challenges. So, before you move forward with seeking top management support, you should confirm that your top choice has everything needed to properly support your ISO project implementation. This tool should have the following characteristics:

  1. Accessible to all project members, anytime, anyplace
  2. Specialized for ISO project management
  3. Project, task, document, and communication management modules
  4. Strong knowledge support and software support
  5. Smart notification system

If the online ISO tool you choose has all of these, then you are ready to start building the case for top management.

Building the case for top management

Top management loves data and facts, so be concise and to the point. To build a good case, here are a few pointers:

  1. Demonstrate the issues an online ISO tool addresses. What issues does the tool help to resolve? With the implementation of an ISO project, comes an entire range of issues a good ISO tool can help to resolve:
    1. Handling a mountain of documents, policies & procedures
    2. Tracking hundreds of activities across different departments
    3. Dispersed communication over email, face-to-face meetings, and tools
    4. Understanding the next ISO implementation steps
    5. Dispersed data across many various locations
  1. For more details, check out this article: Top 5 ISO implementation issues you can solve with online tools.
  1. Demonstrate the increase in efficiency and productivity. The insight from the organizations using an online ISO tool to manage their ISO implementation projects shows an operational excellence in three aspects:
    1. Co-developing a massive number of documents. An ISO online tool with a strong DMS system effectively increases the speed and development of ISO-related documentation.
    2. Keeping people in the loop. ISO online tools are accessible anytime, anywhere, and provide a quick turnaround for smoother execution and fewer delays.
    3. Tracking and managing a lot of tasks. Tracking tasks in multiple parallel projects with clear accountability, progress status, relevant discussions, and documentation, reduces repetitive actions and missed steps.
  1. Present the total costs of ownership and ROI of the ISO online tool. The top management spends time quantifying investment returns for any project — especially software. On average, an ISO implementation project can last between 6 and 12 months, depending on the company size and other factors. During that time, 200 hours will be spent per team member, and up to US$ 20,000 will be spent for consulting fees and interventions. So, introducing an online ISO tool with DIY documentation and expert support is a welcome and cost-efficient alternative, as the associated average costs are well below US$ 5,000.
  1. You can learn more on this topic here: How to save money using online ISO management tools.
  1. Present the working proof-of-concept. If you come to the table bringing the proof-of-concept before asking for any big investments, your boss will respect that. So, if your software provider offers a free plan, you can use it to enlist your team and test it, before you make a final decision and go forward to the top management.

Have you tried Conformio yet?

Conformio is an online ISO software created by the experts at Advisera Expert Solutions Ltd for everyone who needs a supporting tool to successfully implement ISO 9001, ISO 27001, and ISO 14001 projects.

Many companies found the use of Conformio helpful in managing their ISO implementations, by leveraging the following features:

  1. Constant accessibility, anytime, anyplace. As an online tool, Conformio provides easy access to the project information for all relevant stakeholders.
  2. Strong focus on ISO management.  Conformio is an ISO management tool, so it is designed to support ISO project management and it has modules for managing security incidents, environmental incidents, customer complaints, non-conformities, and corrective actions.
Getting top management buy-in for an ISO online software - Conformio

Figure 1 – View of a Security incident module on Conformio

  1. Intuitive project, task, document, and communication management modules. These features will support all aspects of the complex ISO project, to enable you to steer it to a successful implementation.
Getting top management buy-in for an ISO online software - Conformio

Figure 2 – Managing documents in Conformio

  1. Strong expert and software support. Conformio has step-by-step guides for the ISO 9001, ISO 27001, and ISO 14001 standards, plus excellent consulting and software support 24/7.
Getting top management buy-in for an ISO online software - Conformio

Figure 3 – View of the step-by-step implementation guide for ISO 27001 on Conformio

  1. Smart notification system. Conformio has a built-in smart notification system, which will make sure you are well informed regarding what happens in the project and when you should react.
Getting top management buy-in for an ISO online software - Conformio

Figure 4 – In-app notification example from Conformio

By selecting the right tool and testing it, you have half of the work already done. Top management can recognize a good opportunity and justify the costs, if the ROI at the end is a successful ISO project implementation with minimum investments – something you can surely deliver with the help of the right tool.

Technology gives us a much-needed edge to do more, faster and better. So, why not try it? It’s free.

Click here to open a free account at Conformio ‑ you’ll have free access for 5 users to the unlimited features of the ISO management tool compliant with ISO 9001, ISO 14001, and ISO 27001.