There are many reasons for a company to implement a management system according to ISO 27001, ISO 9001, ISO 14001, or any other standard. Finding efficiency in the processes is one of the main motives that drive companies towards implementation. This pursuit of efficiency can provide large benefits for an organization, as this will advance improvements and make processes easier, faster, and less expensive. So, while you work towards efficiency throughout your system, you will want to ensure that the processes used to support your management system are not inefficient themselves.

This is where an online ISO software can help.

What can online software do to help make support processes efficient?

With every management system there are support processes that you will have to implement, which may be new to your organization. Many of these processes, such as documentation control or incident tracking, may be new to you, but are not new throughout industry. With online compliance software you are given access to processes that are tried and true. This lets you quickly start using these efficient processes immediately. Streamline your document management process by setting up document workflows without trying to figure them out yourself.

There are some key points about the ready-to-use processes provided by online ISO software:

  1. Easy-to-follow processes with less training. If you need to add a new process to your organization, it is helpful to know that the process itself is well thought out and easy to use. This becomes clear when you use the processes within a software tool and find that you can follow along from one step to another without confusion or missteps. With easy-to-use software that directs users, you have less training to do. Instead of training employees in many different processes, you can instead train them in the use of the software compliance tool, and the tool will help the users along as they need direction.
  2. Faster process implementation. If the process is already defined by the ISO compliance software, then it is easier to ensure that you have covered everything that needs to be addressed. This will allow you to complete your implementation faster than trying to figure out how to run these processes by yourself.
  3. Project implementation guidance. If you get the right software, it will include guidance on how to implement your management system along with the other processes that are provided. This will again help to ensure that nothing is missed in the implementation of your management system.

What can Conformio do to help?

As a powerful online ISO compliance tool, Conformio has pre-programmed software that ensures that support processes are efficient from the start. Conformio includes tools such as incident reporting, documentation management, and implementation guidance to help you with all the required support processes for a management system.

1) Consolidation of easy-to-follow processes with less training. Consolidation means less training for your employees, and the processes are easier to use with a faster learning curve because processes are consistent across management systems. Along with being an easy-to-follow process, it is important for these efficient processes to be easy, and Conformio gives you one place to go, to manage all of your management systems. It does not matter if someone needs to access information on the QMS, EMS, or ISMS, all the tasks and information are accessible with one easy access.

How to use online software to accomplish efficient ISO implementation - Conformio

Figure 1 – View of home page with access to all standards in Conformio

2) Accessibility for faster process implementation. Online access makes it easy for all employees to log into Conformio, no matter where they are located. It is more likely that you will capture necessary information if your employees can access your system to record it quickly from anywhere. For example, if a sales person can log a customer complaint during a visit rather than waiting to return to the office, you can start reacting much sooner. This in turn helps with compliance, and not just implementation, because records are kept up to date in a timely manner as you use the tool.

How to use online software to accomplish efficient ISO implementation - Conformio

Figure 2 – View of the incident/complaints modules in Conformio

3) Implementation Guidance. For example, if implementing ISO 9001 is new for you, Conformio includes a step-by-step guide to implementation that will walk you through the steps you need to take to fully implement your Quality Management System (QMS) and track your successful completion along the way. Conformio can also be used for different management systems, so if you are implementing more than one system, Conformio will easily integrate the common elements of these systems such as incident investigation for customer complaints, environmental incidents, and cybersecurity incidents, etc. It will give you one place to access all of your critical information. This implementation guidance, by providing defined processes, also helps with faster implementation.

How to use online software to accomplish efficient ISO implementation - Conformio

Figure 3 – View of Projects in Conformio

For more information on using Conformio for documentation management, see Streamline your document management process by setting up document workflow and What kind of Document Management System (DMS) do you need for handling ISO documents?

Helping you strive for efficiency in all management system processes

With Conformio, you can be assured that you have what is needed to make your support processes efficient and easy for your employees to use. As with any project, planning makes the process run more smoothly and efficiently, and planning to use Conformio can help your management system implementation project to easily meet your needs now and in the future.

Click here to open a free account at Conformio ‑ you’ll have free access for 5 users so you can see how such software can make your ISO implementation process easier.