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List of mandatory documents required by ISO 14001:2015

Since the publication of the new revision of ISO 14001 last month, many people are wondering what documents are mandatory in this new 2015 revision. How many documents are required?

So, here is the list of requirements for documentation that you need to know – below you will see not only mandatory documents, but also the most commonly used documents for ISO 14001 implementation. 

Mandatory documents and records required by ISO 14001:2015

Here are the documents you need to produce if you want to be compliant with ISO 14001:

  • Scope of the EMS (clause 4.3)
  • Environmental Policy (clause 5.2)
  • Risk and Opportunities to be Addressed and Processes Needed (clause 6.1.1)
  • Criteria for Evaluation of Significant Environmental Aspects (clause 6.1.2)
  • Environmental Aspects with Associated Environmental Impacts (clause 6.1.2)
  • Significant Environmental Aspects (clause 6.1.2)
  • Compliance Obligations Document (clause 6.1.3)
  • Environmental Objectives and Plans for Achieving Them (clause 6.2)
  • Operational Control (clause 8.1)
  • Emergency Preparedness and Response (clause 8.2)

And here are the mandatory records if you want to be compliant with ISO 14001:

  • Records of Training, Skills, Experience and Qualifications (clause 7.2)
  • Evidence of Communication (clause 7.4)
  • Monitoring and Measurement Results (clause 9.1.1)
  • Evidence of the Compliance Evaluation Result(s) (clause 9.1.2)
  • Internal Audit Program (clause 9.2)
  • Results of Internal Audits (clause 9.2)
  • Results of the Management Review (clause 9.3)
  • Results of Corrective Actions (clause 10.2)

Non-mandatory documents

There are numerous non-mandatory documents that can be used for ISO 14001 implementation. Although they are not required, I find these non-mandatory documents to be most commonly used:

  • Procedure for Determining Context of the Organization and Interested Parties (clauses 4.1 and 4.2)
  • Procedure for Identification and Evaluation of Environmental Aspects and Risks (clauses 6.1.1 and 6.1.2)
  • Competence, Training and Awareness procedure (clauses 7.2 and 7.3)
  • Procedure for Communication (clause 7.4)
  • Procedure for Document and Record control (clause 7.5)
  • Procedure for Internal Audit (clause 9.2)
  • Procedure for Management Review (clause 9.3)
  • Procedure for Management of Nonconformities and Corrective actions (clause 10.2)

So, this is it – what do you think? Is this too much to write? Do these documents cover all aspects of an Environmental Management System according to ISO 14001:2015?

Click here to download a white paper: Checklist of Mandatory Documentation Required by ISO 14001:2015, with more detailed information on the most common ways for structuring and implementing mandatory documents and records.

Advisera Strahinja Stojanovic
Strahinja Stojanovic

Strahinja Stojanovic is certified as a lead auditor for the ISO 13485, ISO 9001, ISO 14001, and OHSAS 18001 standards by RABQSA. He participated in the implementation of these standards in more than 100 SMEs, through the creation of documentation and performing in-house training for maintaining management systems, internal audits, and management reviews.